End-of-course SFQ Survey Exercises

 

  1. In HKUST, all lecture-based sections are required to collect student feedback using SFQs. For most courses, the SFQ surveys are normally conducted during week 11-13 of the term or two weeks before the end of the course examination.
  2. One SFQ exercise is conducted for each academic term and over 4000 surveys are administered in each academic year. 
  3. Students can complete SFQs through one of the following means:
    1. Canvas Note 1
    2. SFQ survey system
    3. HKUST iLearn app, a mobile app which is available on two platforms:
  4. Teaching personnel can also make use of HKUST iLearn App / SFQ survey system to conduct SFQ in classes. For more details, please refer to here.
  5. During the data collection period, students who have not completed all their SFQ surveys are reminded regularly through emails and HKUST iLearn app.
  6. All SFQ survey submissions are strictly confidential. While the SFQ survey system requires login from students, such information is used for preventing multiple submissions only and they will not be disclosed in SFQ reports or in raw data files. Only aggregate results will be included in SFQ reports. 
  7. After the data have been collected, reports are generated and can be accessed online. Teaching personnel are given access to SFQ reports only AFTER they have submitted their course grades.

 

SEA produces the following types of SFQ reports to meet different stakeholders' needs:

 

Reports Contents Who can access When can access Where to access
Frequency tables and charts Means and standard deviations Student written comments
SFQ Section Report (Provisional) All multiple-choice questions Teaching personnel statistics for all multiple-choice questions All open-ended questions Course teaching personnel, Department Heads / Program Directors and AM/DAP Immediately available after the completion of the evaluation if conditions are met. Note 2 Canvas Note 1
SFQ Section Report All multiple-choice questions Teaching personnel, section, course, department/course group, school and university statistics for all multiple-choice questions All open-ended questions Regular terms: Usually 4-5 weeks after week 13 Note 3

Winter terms: Late February

Summer terms: Late September
SFQ Instructor Cumulative Report Nil Course and instructor overall statistics for all sections taught by instructors since Fall 2007 Nil Instructor
SFQ Departmental/Course Group Term Summary Report by Courses Nil Course and instructor overall statistics for all surveyed sections in the department/course group Nil All students, instructors and staff SFQ Survey Results
SFQ Departmental/Course Group Term Summary Report by Instructors Nil Course and instructor overall statistics for all surveyed sections in the department/course group Nil
SFQ School Term Summary Report Nil Course and instructor overall statistics for all surveyed sections in the school Nil
SFQ University Term Summary Report Nil Course and instructor overall statistics for all surveyed sections in the university Nil
SFQ University Term Breakdown Report (By Department, Class Size & Level) Nil Course and instructor overall mean for breakdown by department, class size (small, medium and large) and level (UG and PG). Nil

Notes: 

1. Teaching personnel can contact the authorized person in the department to generate provisional reports only provided that they have submitted their final grades for the courses. 

2. The Canvas Apps by Instructure do not include SFQ section, so students and teaching personnel cannot perform any SFQ operations such as completing surveys or retrieving teaching personnel reports via these apps. 

3. Since these reports contain aggregate statistics (i.e. course, department, school and university level), it takes some time to complete the statistics calculation and report generation. In addition, as the data capture period for SFQ surveys often extends beyond the end of the term, the aggregate statistics in the reports will be subject to minor changes during the first month after the reports are released.